StereoLOGIC PRIVACY POLICY

Last updated: March 14, 2025

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access our Service or parts of our Service.
• Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to StereoLOGIC Ltd.
• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses
• Country refers to: Ontario, Canada
• Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
• Personal Data is any information that relates to an identified or identifiable individual
• Service refers to the Website.

• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
• Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
• Website refers to StereoLOGIC, accessible from index.html
• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You.

Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Phone number
• Address, State, Province, ZIP/Postal code, City
• Usage Data

Usage Data

Usage Data is collected automatically when using the Service. Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service.

You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service.

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close your web browser. Learn more about cookies: Cookies: What Do They Do?.

We use both session and persistent Cookies for the purposes set out below:

• Necessary / Essential Cookies
• Type: Session Cookies
• Administered by: Us
• Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

• Cookies Policy / Notice Acceptance Cookies
• Type: Persistent Cookies
• Administered by: Us
• Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

• Functionality Cookies
• Type: Persistent Cookies
• Administered by: Us
• Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service, including to monitor the usage of our Service.
• To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
• For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
• To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
• To manage Your requests: To attend and manage Your requests to Us

We may share your personal information in the following situations:

• With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
• For Business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of our business to another company.
• With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
• With Business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
• With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside. If You interact with other users or register through a Third-Party Social Media Service, Your contacts on the Third-Party Social Media Service may see Your name, profile, pictures and description of Your activity. Similarly, other users will be able to view descriptions of Your activity, communicate with You and view Your profile.

We will provide notice at the time of or prior to collecting personal information directly from you. If we intend to use your personal data for a new purpose not previously disclosed in this Privacy Policy, we will notify you of this new use and obtain your consent where required by applicable law.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Correction and Erasure Communication

When we correct or erase your personal information at your request or as required by law, we will communicate such corrections or erasures to all authorized users and relevant third parties to whom your personal information has been shared or transferred within a reasonable timeframe, ensuring proper updates across all recipients. This includes service providers, business partners, and affiliates who have received your data.

Disclosure of Your Personal Data

Business Transactions
If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement
All personal information disclosed for legal purposes is logged, tracked, and maintained in our designated tracking system for historical and audit purposes. After proper verification of legal requests, we provide the requested information in a timely manner in either a portable electronic format or by mail, in accordance with applicable law.

Other legal requirements
The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Your Rights and How to Exercise Them

We obtain and document explicit consent from individuals prior to collecting, using, transferring, retaining, or disclosing sensitive personal information through appropriate data access authorization forms or electronic consent mechanisms. Your consent and preferences are captured at or before data collection and stored in electronic and/or written form, and implemented promptly.

You have the following choices regarding your personal information:

• Provide or withhold consent for collection, use, and disclosure of your personal information
• Limit the types of personal information you provide to us
• Opt out of marketing communications
• Request access, correction, or deletion of your personal information

Individuals, customers, and designated account holders can update their personal information to ensure it is accurate and complete through our customer web portal (when logged into your account) or by contacting us using the methods provided in this privacy policy at info@stereologic.com.

We collect only the personal information necessary to deliver our Service to you. If you choose not to provide required personal information or withdraw your consent, you may not be able to access certain features of our Service, create an account, or receive customer support. We will clearly communicate any such consequences before collecting your information.

If we intend to use previously collected information for a new purpose not previously disclosed, we will document the change, notify you of the new purpose, and obtain your updated consent or withdrawal of consent as required. Your information will only be used as newly authorized by you.

By using our Service, you acknowledge that you have read and understood this Privacy Policy and the choices available to you regarding your personal information.

We maintain a documented process for receiving, authenticating, and responding to data subject access requests in accordance with contractual and regulatory obligations. This includes:

• Verifying the identity of the requester through appropriate authentication methods
• Determining the legitimacy and scope of each request
• Fulfilling or denying requests within agreed service timeframes (typically within 30 days)
• Logging all requests and actions taken for audit and accountability purposes

We have established formal processes to capture, log, verify, and respond to all privacy rights requests in accordance with applicable laws and regulations. All requests are logged within our designated tracking system for historical and audit purposes. We will respond within a reasonable timeframe and provide confirmation of actions taken.

Upon confirmation of a deletion request or when personal information is no longer required for the purposes outlined in this policy, we ensure secure disposal of your information through anonymization, secure erasure, and/or destruction methods as documented in our data retention and disposal policies. We will also communicate such deletions to relevant third parties who have received your data as outlined in this policy.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Customer Data and Service Provider Role

In addition to the personal information we collect directly from visitors and users of our website, StereoLOGIC also processes data on behalf of our enterprise customers. When our customers upload or otherwise provide us with their data for use in our software and services ("Customer Data"), we act as a service provider or processor to those customers, who are the controllers of that data. We use and disclose Customer Data only as instructed by the customer to deliver and support the contracted services. We do not sell or use Customer Data for our own marketing or other independent purposes.

Hosting Region

The location of data storage and processing for Customer Data is determined by the customer in the applicable Customer Agreement. Customers may specify their preferred data residency region. We process Customer Data in accordance with that Agreement and applicable law.

Subprocessors

To provide, secure and maintain our services, we may use trusted third-party service providers ("subprocessors"). We require all subprocessors to implement adequate technical and organizational measures to safeguard data. Our primary cloud infrastructure provider is Microsoft Corporation (Microsoft Azure). We will provide customers at least 30 days’ notice prior to engaging a new subprocessor or replacing an existing one. A list of our current subprocessors and their roles is available upon request.

End-User Requests

If you are an end user of one of our customers and wish to access, correct, delete, or otherwise exercise privacy rights regarding Customer Data, please contact the relevant customer directly. Under our Customer Agreements, we will forward any misdirected data-subject request we receive to the appropriate customer within two (2) business days, and we will assist the customer in responding to such requests within ten (10) business days.

Security Incident Notification

In the event of a security incident involving Customer Data, we will notify the affected customer without undue delay and within seventy-two (72) hours after becoming aware of the incident, as set out in the applicable Customer Agreement.

Data Retention and Deletion

We retain Customer Data for the duration of the customer’s subscription and will delete or return it within thirty (30) days of the customer’s instruction or termination of the contract, unless otherwise required by law.